In order for us to provide you with the relevant service(s), we collect personal data for correspondence purposes, including electronic correspondence and/or detailed service provision coinciding with the EU’s General Data Protection Regulation (GDPR).
EFMDGLOBAL strives for transparency and trust when it comes to protecting your privacy and we aim to clearly explain how we collect and process your information. This policy outlines how we collect and use different types of personal information, and the reasons for doing so.
This privacy statement is regularly reviewed. This version was updated in February 2020.
EFMDGLOBAL collects data and information from its members and users when logging-in at any of the efmdglobal.org websites, attending an EFMDGLOBAL event, downloading a publication from efmdglobal.org, subscribing to various EFMDGLOBAL mailing lists and/or responding to a survey or form.
You have the right to access, change or delete your personal information at any time.
If you have any questions concerning privacy at EFMDGLOBAL you can contact the EFMDGLOBAL Privacy Manager by e-mail: privacy@efmdglobal.org
What kind of information do we collect?
You can visit our site without entering any personal data.
We only retain your access data for statistical purposes only. This information is provided to us automatically by our hosting company, in the form of logs for our hosting package. Please view the relevant data protection documents provided by our host company, Siteground, for further details on this matter.
The Siteground Privacy Policy can be reviewed here.
EFMDGLOBAL may process (collect, store and use), as appropriate, you name, photo, position, employer institution, email address, mailing address and phone number.
Each time you visit our website, our web server automatically identifies your Internet domain name and/or IP-address. When you visit our website, we record:
all information relating to the pages you have consulted on our website.
all information you have provided voluntarily (for instance, search information and/or site registration).
your e-mail address if you give it to us.
We make every effort to keep your information accurate and up to date, and not keep it for longer than is necessary.
Cookies
Website’s own cookies
This website’s own cookies can be used for storing visitor-related data and settings intended for the use of the website, such as username, service login information, language or region preference. The data is used for implementing and customizing the functionality of the website and retaining the visitor’s preferences. These cookies can be essential to the functionality and use of the website. Cookies do not store data that would be used for marketing or tracking the visitors in other services or websites.
You can delete existing cookies and prevent the use of cookies in browser settings. Instructions are available at aboutcookies.org. However, disabling cookies may prevent the proper functionality of this website.
Third-party cookies
We use services provided by third parties to collect website visitor statistics and analyze the data. Our purpose is to develop the quality and content of our website in a user-driven way. To implement visitor tracking and analytics, the services can store their own cookies, as well as utilize and combine data stored by the service from the same visitor on different website.
We ensure that the cloud or other web services we use outside the EU or European Economic Area operate in compliance with the Personal Data Act.
Further information on the operation, collected data, cookie usage, and data privacy of each service provider is available on the website of each service provider.
Google Analytics
Google Analytics is Google’s tracking tool which collects such data as how many visitors a website has at specific times and from where the visitors come to the website. We use Analytics to track marketing and the behavior of target groups.
Further information: Google privacy policies
Services used on the website
We use external services on the website to track marketing and improve our service to our customers, for example. Short descriptions of the external services we use are listed below. We recommend that you also see the services’ own data privacy practices.
How does EFMDGLOBAL use your information?
Any information EFMDGLOBAL collects from its users may be used in one of the following ways:
- To personalize and improve your online experience
- To improve customer service
- To process transactions
- To provide information on EFMDGLOBAL activities, events & accreditation
- To send periodic communications, by post or e-mail
- To keep you up to date with latest news and information from across the network and industry
Your personal data, including e-mail addresses, is never sold, exchanged, transferred, and/or provided to any other company/organisation.
When you register for an event, your information, limited to full name, title, school/institution, email address, profile picture and phone number, may be distributed to other attendees and any sponsor(s) of the event registered for, but ONLY if you consent via a checkbox present on every event registration form. As a community of professionals in education the main purpose of providing this information is to help facilitate networking and making connections.
When you leave comments on our sites, we collect the data shown in the comments form, and also your IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture might be visible to the public in the context of your comment.
EFMDGLOBAL, at your request, can confirm what information we hold about you and how it is processed. If EFMDGLOBAL does hold personal data about you, you can request to have access to the information at any time.
If you do not wish to receive e-mails from our company in future, please contact us at the above address. If at any time you would like to unsubscribe from receiving future emails, EFMDGLOBAL provides unsubscribe instructions and options at the bottom of each email communication we send.
How does EFMDGLOBAL protect your information?
EFMDGLOBAL places a great deal of care and attention in making sure that your data is secure and protected and we have a variety of security measures in place to maintain the safety of your personal information to minimise the risk of unauthorised access or disclosure.
If we transfer or receive your data on our website, we always use the coding technologies recognised as accepted standards within the IT sector.
We do NOT store any payment information (like credit card or bank details) on our website.
All our websites are protected via SSL certificates, and thus can only be accessed via HTTPS.
Regular backups of this website are stored off-line and are encrypted with industry-standard AES encription.
Relationships with Third Parties
We do not have any partnerships or special relationships with advertising bodies.
We do not sell, trade, or otherwise transfer to outside parties personally identifiable information.
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Mailchimp
We use MailChimp, a US-hosted third-party provider, to send and manage our email communications. Mailchimp is certified as adhering to the EU-US Privacy Shield. You should refer to Mailchimp’s privacy policy for more information.
Gravity Forms
We use the plug-in GravityForms for the forms we use on the website. The information collected on these forms is only used for the specifically stated purposes of the respective form. All collected data is securely stored on our server. We do not share information gathered from the forms with third parties unless stated otherwise on the form. Gravity Forms privacy policy can be found here.
Leadfeeder
Leadfeeder is an analytics service that is based on Google Analytics data. It provides information on what companies visit the website and suggest possible sales leads based on this information. Further information: Leadfeeder Privacy Notice
Slack
We use Slack to communicate within our business, not externally so that we can discuss issues that are raised by users on our website amongst our team. Their privacy policy can be found here.
Zapier
We use Zapier to help make the other third-party systems work together. Zapier is EU-U.S. & Swiss-U.S. Privacy Shield compliant and details may be found here.
Asana
We use Asana as our Project Management tool. Asana’s privacy policy can be found here.
HubSpot
We use HubSpot as a CRM tool. HubSpot is subject to TRUSTe’s EU-U.S. and the Swiss-U.S. Privacy Shield Frameworks. Their Privacy Notification can be found here.
Zoom
We use Zoom for face to face conferencing and to run our webinars. Zoom privacy policy is here.
Other
Most videos are hosted on YouTube. Check here for YouTube’s privacy policy.
We also collaborate with Meet-Sys to process event registration data. Meet-Sys is based in Belgium and specialises in the registration of congresses, conferences and corporate events.
To process online payments, we rely on a third-party payment processor Stripe. Their privacy policy can be found here.
Any concerns? Contact us
With regard to this privacy policy, if you wish to comment on one of the practices described above or have any privacy related questions, please contact the EFMDGLOBAL Privacy Manager:
- by e-mail: privacy@efmdglobal.org
- by post: EFMD Global Network, Chemin du Grand Montfleury 48 – 1290 Versoix, Geneva -SWITZERLAND
